In order to generate Report Card in Muntazim, please follow the steps indicated below:


  1. Percentage to weightages 


  • Report Card Settings 

  • Go to Settings on the left hand side 

  • Go to Report Card Settings in the drop down menu 

  • Click on Percentage to Grade Mapping




  • With this screen, The user can set defined ranges of percentages for the grades for the entire school system. This is a one time setting for your school and will be considered as default settings. 

    • For first time setting, it is required to add rows to define your required range of percentages for each Grade. 

    • After adding rows, enter percentages and Grade Letters in each row. 




  • For example: If in your school for Grade “A”, defined obtained percentage range/marks range is 81%-90%, then you need to enter 81 in From and 90 in To .Similarly for other grades/scores you can define percentage range accordingly, as shown in the image below.

  •  In the Grade column only Grade letters need to be provided, I.e. for 81 to 90 present you can define letter "A". 

  • In "Note"  you can write remarks. i.e Good/ Excellent or Below average according to the Grade. 


  •  Once all the required fields are updated, click on the "Save Default" button, by clicking this button your entered information will be saved as information by default and the screen will be locked. To edit you need to switch the button from Locked to Unlock.  

   


  • When you click on the "Save Default" button, entered information will be saved as information by default and the screen will be locked. To edit, the user needs to switch the button from Locked to Unlock and make the changes. Again click on that button to mark it as Locked. 




  • Edit Subject Grades - if a user needs to edit a Grade (scores) range for any particular subject, there is this option available.

    • By clicking on the Edit Subject Grades button edit window will appear as below.






  • Save Default  - " Save Default" option is provided, if a user changes any Grade (Scores) range in "Edit Subject Grades", and then wants to switch back to making default settings for any reason for all the subjects again. For that, click on the "Save Default" option in order to reset settings of Grades (scores) range.   


  • Add Missing Subjects in Grade - This option allows the user to update the newly added Grade/course and Subject in the existing list. For example: users configure Grade Card settings and then add new course/grade or subject in school then to update this Grade Card setting they need to click on "Add Missing Subject in Grade" in order to update list of Grade/courses and subjects for Grade Card settings.






b) Attributes to Weightages 

  • Go to settings in the top left corner 

  • In report card settings from the drop down menu 

  • Click on the attributes to weightages tab


For the first time setting it is required to complete the below steps.

Image Placeholder
  • On this screen all possible attributes are already provided to define weightages for. If any attribute is not required, the user can enter "0" in the weightages column. 

  • For Weightages- it is up to the user and the school management what weightage they want to define for each attribute, but sum of weightages for all attributes must be equal to 100. - For example: We have defined a 50 for Exam and another 50 is divided into rest of the attributes to complete a 100. 

  • "Notes" option is available if it is required to add any further information.

  •  Users can add more rows in order to fulfill requirements. For example: An attribute of “Behavior” or “Participation” can be added to be a part of grading card calculations.

  • Default Attribute rows cannot be deleted, whereas new added rows can be deleted.

  • Save Default- Once all the required fields are updated, click on “Save Default" button, by clicking this button your entered information will be saved as default and screen will be locked. For editing you need to switch the button from locked to unlock and then make changes. 

Note: system will ask for a confirmation, Kindly click on yes

 

  • Edit Subject Attribute  - If the user needs to edit an attribute for any particular subject, there is this option available.

  • By clicking on Edit Subject Attribute button, edit window will appear as shown below. 

 


  • Click on "Save" once done. 

  • Save Default  - "Save Default" option is provided, if the user makes changes to any attribute's weightage by clicking on "Edit Subject Attribute" and then wants to set back to default settings for all the subjects again. Then click on the Save Default option in order to reset settings of Attribute Weightages.   

  • -Add Missing Subjects in Attribute - This option allows the user to update newly added Grade/course and Subject in existing list. For example: If a user configures Grade Card settings and then adds a new course/grade or subject in the school then to update this Grade Card setting they need to click on "Add Missing Subject in Grade" in order to update the list of Grade/courses and subjects for Grade Card settings. 



C. Report card general settings


  • Go to Settings in the top left corner 

  • From the report card settings select General settings from the drop down menu


With this screen, users can set defined ranges of the terms.



Set Duration Field Title:The title name added in this field will be displayed on Report Card Screen.


Duration Title:Define the duration title e.g Mid Term, Final Term / Semester wise.


Duration Start and End date:Define the duration start and end date for e.g Mid Term, Final Term / Semester wise.


Click on the '+add duration field' sign to define one or more duration titles. 





Note: 


  • Please select the Duration Start and End Dates between the Current Academic Session Dates.

  • Marks of only those Assignments, Quizzes etc will be displayed that are assigned between the specified Duration Start and End Dates.

  • Please note that the Duration 'Start' and 'End' Dates for each duration must not overlap.






Step 2. 


Realtime Report card View 

This screen can be viewed from Admin, Teachers' and Parents' Portal, as it works in real time so that as soon as information is updated here it will reflect on all portals automatically

 

In order to view these screens 

Go to Academics on the left hand side

Select grade 

Click on search 

Click on report card  

A real time report card screen will appear 




Realtime Report card View -  a) Subject wise Report Card b) Student wise Report Card 

 

a) Subject wise Report Card

 

  • Go to Academics on the left hand side

  • Select grade 

  • Click on search 

  • Click on report card above the grades subjects

  • A real time report card screen will appear

  • Click on the subject tab 

  • Select subject name 

  • Select the Report duration field 

  • Click on search 


  • List of Students will appear for this subject. In order to edit marks, click on the edit button.  

  • Update marks.

  • In the actions column click on "Update Marks" in order to save changes. 

 

Note: Last three columns are for Attendance, Percentage and Grade and cannot be edited, as these 3 are calculations based.   

 


 

b) Student wise Report Card

 

  • Go to Academics on the left hand side

  • Select grade 

  • Click on search 

  • Click on report card above the grades subjects



  • Click on the student tab 

  • Select the duration field for the report card 

  • Click on search 


  • With this screen the user can view complete details of each student's Grades and obtained marks.

  • With clicking on the subject view, the user can view student’s each subjects score separately 

  • Users can view each attribute's percentage/Grade and marks. 

  • The users can view all students' details from this screen, whereas parents can view details of their own kids through parent's portal. 

 


Report Card Generation 

  • Go to Academics 

  • Select grade 

  • Click on Search 

  • Click on report card above the grades subject list 


  • After clicking a real time report card screen will appear 

  • Click on the generate report card button 


This screen is only available for Admin to review and edit information before creating the final report card. 

Once clicked on generate report card button, the following screen will appear 

The user will select the subject that they want to edit and finalize 

Select the duration field for the report card 

Click on search 


This is the Final screen to create a Report Card, when teachers update marks on the Real time Report Card screen, then Admin can recheck all information from this screen and if required, he/she can exclude any marks (for any attribute). Then click on "Save and Lock" this screen for the final report card. 

 


  •  If it is required to exclude any attributes marked for all students then uncheck the option  of total marks from Heading, it will exclude this attribute's marks for all students. 

  •  If it is required to exclude any attribute's marks for a specific student then uncheck the box in front of the specific student’s name , it will exclude this attribute's marks for this student for the selected attribute.

  • Save and Lock - Do not use this button until you are done with completely reviewing and updating marks for the final report card. When you click on Save and Lock, the system will lock the information as it is and it will not be editable. 

  • Once done with completing the marks entry, click on Save and Lock 

  • Click on continue

  • The user can edit the information of the grade’s respective grades.

  • After clicking Continue, the user will see the below screen, From this screen the user can add remarks for a student and view their report card 



  • Click on remarks 

  • Click on save

  • Once the user has added all the remarks, they can select the students for whom they want to generate a report card. 

  • Check the box on the extreme left column of the table 

  • The user can select all students by selecting the top most checkbox.

  • After selecting , Click Continue 

 

 

 


 

 

 

 

Generating PDF

  • Check mark the option of "Display Attributes level  Detailed report " and "Show Subject Remarks" according to your requirement.

  • Click on "Compose Template" to customize or select any of the two default templates added in the system as per your requirement.

  • Click on "Preview Report Card" once the report card is composed to see how it will look before going to the next step which is report card generation.

  • Once done, click on generate pdf file 

 


 

Compose Report Card screen:

Note: Please do not open report card template composer in multiple windows.


 

 

Once clicking on “generate pdf file” the following message will appear on the screen.

 


 

 

 

 

Note: In order to create report card in Muntazim, it is required to mark attendance and add assignments to fulfill the report card requirements.

Please refer below articles to add/update attendance and add assignments.   

How to add/update attendance

How to add and assign assignment